The Quarterly invoice cycles in Weighsoft are used in the Trade module to allow invoicing once every 3 months.
When you set one of these invoice types against a contract you also have the option to set a "Cycle" against it - choose from Cycles 1 to 3.
A cycle will allow you to track the quarterly invoice dates for the contracts under that chosen cycle number.
These cycles are not set in stone with a start date, rather they are a way for you to easily group your quarterly contracts together and break the year into quarterly invoice blocks.
For this article we will assume the cycles are setup as follows:
So when a contract is created, you can make sure the cycle applied to it falls in line with the contract start date to ensure that it is correctly invoiced from the start.
So for example if you have a contract which will start from the 5th of May you would apply Cycle 2 in this instance. The next time you did a Cycle 2 invoice run that contract would be picked up and be invoiced from the 5th of May through to the 31st of July, bringing it in line with all the other Cycle 2 contracts.
Once you decide on a cycle schedule it is important to make everyone aware of it in order to avoid contracts being missed or being invoice to the incorrect dates.