⚠️Warning:
Do not change the posted state during an active invoice or posting run
Changing the posted state tells Weighsoft the invoice does not exist in your accounting package. If it already does, this may result in duplicate postings
How to Change the Posted State
Steps:
Hover over Administration
Click Admin Functions
Select the Posted tab
Locate the Change Posted State section
Enter the Invoice Number in the Invoice No field
Select the relevant Company from the dropdown
After a few seconds, a message will appear in red text below the Company field, indicating one of the following:
Invoice not found – The invoice does not exist for the selected company or has been deleted
Invoice X posted flag has been changed to Posted – The invoice is now marked as posted
Invoice X posted flag has been changed to Not Posted – The invoice is now marked as not posted
🤓Tip: You can verify the posted status by opening the invoice in Weighsoft, clicking Details, and checking the Is Posted field.
📌Note: Once you mark the invoice as "Not Posted" you should be able to delete it, assuming that its not also been emailed out.
Additional Notes
Do not double-click the Change button — this may cause unintended actions
The posted status will not change if:
The invoice has been deleted
The invoice does not exist under the selected company
Live vs Test Systems: Changes made in the Live system do not affect the same invoice in the Test system