Overview
It may be necessary to create multiple jobs at once from a Material order. This could be a case of creating a job once a day on a schedule, or multiple jobs in a single day.
Multiple jobs in the same day with a set time between loads
This method allows you to create multiple jobs for the same day.
Note: Multiple jobs being created is dependant on the Load size set against the job.
Go to the order
Click on Create Dispatch
Set the Qty for the job
Set the Load Size of each job
Set the time of the first job in the "Time of First Load" field
Set the interval between jobs in the "Time Between Loads" field.
Example:
We are creating jobs to collect 30 tonnes of Sand on 01/12/25.
The Load size is set to 10
The Time of First load is set to 09:00
The Time Between Loads is set to 00:30
The system will create 3 jobs for 01/12/25 at 09:00, 09:30 and 10:00 with a Quantity of 10T each.
Create Recurring jobs from the Material order
Recurring jobs entail setting up the material order to automatically create jobs on a schedule ranging weeks or months into the future rather than creating the jobs at once for the same day.
Enable Recurrences
To make this possible you will first need to enable the "Recurrence" option on the Order item:
Edit the item in question
Enable the "Recurrence" option
Click Update
Click Save on the order
You will then see a "Recurrence" tab on the order
Create the Recurrence Schedule
Go to the Recurrence tab
Tick the box to enable recurrences
Fill in the details as below:
Recurrence Pattern Options
Daily
Every x Days: Set the number of days between job creation (default is 1).
Weekly
Days to Create: Select one or more days (Monday–Sunday) for job creation.
Repeat Every x Weeks: Set the interval between job creation (1 = weekly, 2 = fortnightly, etc.).
Auto Create Jobs Out Of Range:
Works with Create Day Offset.
Ensures jobs are created even if the first job falls before the offset.
Important: Not ticking this is a common reason for missing jobs at the start of a recurrence schedule.
Monthly
Creation Date: Choose either:
Day x of the month (e.g., 1st of each month).
The x day of the month (e.g., First Sunday).
Repeat Every x Months: Set the frequency (1 = monthly, 2 = bi-monthly, etc.).
Recurrence Pattern Options
Start:
Date of the first job to be created.
Must align with a valid job creation day based on the schedule.
End:
Date of the last job to be created.
Leave blank if the end date is not yet confirmed.
Creation Time:
The time when Weighsoft will create the job (default is midnight).
Check with IT to avoid conflicts with system maintenance.
Creation Day Offset (Weekly only):
Number of days in advance the job is created (0 = same day, 6 = six days ahead).