Weighsoft automatically generates vehicle schedules for a set number of days into the future. If you're unable to assign a job to a vehicle due to missing schedules, follow the steps below to check and create them.
Step 1: Check Auto Schedule Settings
To view or change how far in advance schedules are created:
Hover over Administration.
Click on Settings.
Select Operations from the left-hand menu.
Scroll down to Auto Schedule Days.
This setting defines how many days ahead Weighsoft generates vehicle schedules.
Default: 15 days
Step 2: Check Existing Vehicle Schedules
Hover over Administration.
Click on Lookups.
Select Vehicle Schedules.
Set a date range that includes the date you're trying to schedule.
Apply filters:
Filter by Vehicle Type
Select individual or all vehicles
Click Run.
If a blue box appears for a vehicle and date, a schedule exists.
If no blue box appears, proceed to create schedules
If a red box appears against a vehicle and date, that schedule has been disabled and will not appear as an option when assigning jobs.
It can be re-enabled by clicking on the box.
Step 3: Create New Vehicle Schedules
If no schedules exist:
Hover over Administration.
Click on System Settings.
Select Functions, then scroll to the Vehicles section.
You have two options:
Option 1: Create Schedules (Next 30 Days)
Click Create Schedules.
This generates schedules for all vehicles for the next 30 days.
Existing schedules will not be overwritten.
Option 2: Create Schedules for a Date Range
Enter a custom date range.
Click Create Schedules For Date Range.
Use this option to prepare schedules well in advance (e.g., for seasonal peaks like Christmas)
Note: Wider date ranges take longer to process.
During generation, the screen may freeze temporarily while the system refreshes.
For large ranges (e.g., 12 months), it's recommended to run the process at the end of the day to avoid disruption