Overview
A merchant price is a supplier price recorded against a Material order/job — it represents what you pay a supplier (via an outlet) for handling that material, as distinct from the price you charge the customer. Weighsoft uses two linked records to apply a merchant price automatically to a job: the Outlet (linked to a Supplier) and the Price record itself (with the Supplier recorded against it).
Step 1: Link the Outlet to a Supplier
For a material order item to pull through a merchant price, the Outlet used on the job must be linked to the relevant Supplier. This linkage is what Weighsoft uses to identify which supplier the merchant price applies to.
Hover over Administration and click Lookups.
Click Outlets.
Click Edit next to the outlet used on your material jobs.
Set the Supplier field to link the outlet to the correct supplier.
Click Save.
The Supplier must already exist as a record under Administration > Lookups > Suppliers before you can link it to an outlet.
Step 2: Create the Merchant Price
Once the outlet is linked to the supplier, create a price record with the Supplier recorded against it. This is what tells Weighsoft what to charge (pay) for that material when it's collected from that outlet/supplier.
Hover over Administration and click Lookups.
Click Prices.
Click Add A New Item.
Complete the required fields: Buy/Sell, Price Cash, Price Account, From Date, Product, and Unit.
In the Supplier field, select the supplier this price applies to — this field is required for supplier prices (what you pay a supplier).
Optionally set Outlet to scope the price to that specific outlet.
For materials, you can also use the Flat Rate field, which sets the price per unit as Price ÷ Quantity on job.
Click Save.
Once saved, any material job that matches the Outlet (linked to that Supplier) and Product criteria will pull through the merchant price automatically.
Editing a price only affects future uses of that price. Existing orders or jobs will not be updated automatically.